VERIDIAN COMPETITIONS

Privacy Policy

Effective Date: 09/08/2026
Last Updated: 09/08/2026

VERIDIAN COMPETITIONS ("we", "our", "us") respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website, create an account, enter one of our competitions, contact us, or otherwise interact with our services.

This policy applies to the website operated by VERIDIAN COMPETITIONS and any related services.

1. Who We Are

The organisation responsible for your personal data is:

VERIDIAN COMPETITIONS

Registered/business address:
15 Hoecroft Gardens

Email:
[email protected]

Website:
https://www.veridiancompetitions.com

For the purposes of applicable UK data protection legislation, including the UK General Data Protection Regulation ("UK GDPR") and the Data Protection Act 2018, VERIDIAN COMPETITIONS is the data controller for the personal information we process, unless stated otherwise.

2. What Personal Information We Collect

Depending on how you use our website, we may collect the following information:

Information you provide to us

This may include:

• Full name
• Date of birth or age verification information
• Home or correspondence address
• Email address
• Telephone/mobile number
• Account username and password
• Competition entries
• Answers to competition questions
• Payment and transaction information
• Prize delivery information
• Identification documents where reasonably required for winner verification
• Communications you send to us
• Information provided when contacting customer support

We do not normally store complete payment-card details. Payments may be processed by third-party payment providers, who process your information in accordance with their own privacy policies and security requirements.

Information collected automatically

When you use our website, we may automatically collect information such as:

• IP address
• Browser type and version
• Device type
• Operating system
• Approximate location
• Website pages visited
• Date and time of visits
• Referring website
• Interaction with our website
• Technical and diagnostic information

3. How We Collect Your Information

We may collect information:

• When you create an account.
• When you enter a competition.
• When you purchase an entry.
• When you contact us.
• When you subscribe to marketing communications.
• When you participate in promotions.
• When you interact with our website.
• Through cookies and similar technologies.
• From payment providers and other service providers where necessary to administer your account or transaction.

4. How We Use Your Personal Information

We may use your information to:

• Create and manage your account.
• Process competition entries.
• Process payments.
• Administer competitions.
• Verify eligibility and age.
• Verify competition winners.
• Contact you regarding your entries.
• Deliver prizes.
• Prevent fraud, abuse and manipulation.
• Respond to customer enquiries.
• Provide customer support.
• Maintain and improve our website.
• Monitor website performance and security.
• Comply with legal and regulatory obligations.
• Keep appropriate business and financial records.
• Send marketing communications where legally permitted.
• Protect our rights and the rights of our customers.

We will only use your personal information where we have a lawful basis for doing so.

5. Lawful Bases for Processing

Depending on the circumstances, we may rely on one or more of the following lawful bases under the UK GDPR:

Contract

We may process information where it is necessary to provide our services to you, administer your competition entry or fulfil our obligations following an entry.

Legal obligation

We may process information where necessary to comply with legal, regulatory, accounting or law-enforcement requirements.

Legitimate interests

We may process information where necessary for our legitimate business interests, provided those interests are not overridden by your rights and freedoms.

This may include fraud prevention, website security, service improvement and certain business communications.

Consent

Where required, we will ask for your consent before processing your information, such as for certain forms of direct marketing or non-essential cookies.

You may withdraw consent at any time.

6. Marketing

We may send you marketing communications about competitions, promotions, offers and other services where we are legally permitted to do so.

Where consent is required, we will only send such communications where you have provided the appropriate consent.

You can unsubscribe at any time by:

• Clicking the unsubscribe link in our marketing emails.
• Following the relevant instructions in our communications.
• Contacting us using the details provided below.

Unsubscribing from marketing communications will not necessarily stop essential service communications, such as messages relating to your account, competition entries, payments or prizes.

7. Competition Winners

If you win a competition, we may need to collect additional information to verify your identity, age and eligibility and to arrange delivery or collection of your prize.

Where permitted by law and our competition rules, we may publish limited winner information, such as:

• First name
• Surname or initial
• General area of residence
• Prize won

Where required, we may also provide winner information to relevant regulatory or legal authorities.

We will not publish unnecessary personal information.

8. Who We Share Your Information With

We may share personal information with trusted third parties where necessary to operate our business.

These may include:

• Payment processors
• Website and hosting providers
• IT and technical service providers
• Email and communications providers
• Prize delivery companies
• Customer-support platforms
• Fraud-prevention providers
• Analytics providers
• Professional advisers
• Accountants and auditors
• Legal advisers
• Regulators and government authorities
• Law-enforcement agencies where legally required or permitted

We require appropriate third parties to protect personal information and only process it for legitimate purposes.

We do not sell your personal information to third parties.

9. International Transfers

Some of our service providers may process personal information outside the United Kingdom.

Where personal data is transferred outside the UK, we will take appropriate steps to ensure that the transfer is lawful and that your information receives an appropriate level of protection.

This may include using UK adequacy regulations, adequacy decisions, approved contractual safeguards or other lawful transfer mechanisms.

10. How Long We Keep Your Information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected.

The length of time we keep information will depend on factors including:

• The nature of the information.
• Why we collected it.
• Whether you have an active account.
• Our legal and regulatory obligations.
• Accounting and financial requirements.
• The need to resolve disputes.
• Fraud-prevention requirements.

When information is no longer required, we will securely delete it or anonymise it where appropriate.

11. Cookies

Our website may use cookies and similar technologies.

Cookies may be used to:

• Keep you logged in.
• Remember preferences.
• Process and maintain competition entries.
• Improve website functionality.
• Understand how visitors use our website.
• Measure website performance.
• Support marketing activities where permitted.

Some cookies are necessary for the website to operate, while others may require your consent.

You can manage certain cookie preferences through our cookie consent mechanism or your browser settings.

For more information, please see our Cookie Policy.

12. Data Security

We take reasonable technical and organisational measures to protect personal information against:

• Unauthorised access.
• Accidental loss.
• Destruction.
• Alteration.
• Disclosure.
• Misuse.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

You are responsible for keeping your account password confidential and should notify us immediately if you believe your account has been compromised.

13. Your Data Protection Rights

Subject to applicable law, you may have the right to:

Access

Request a copy of the personal information we hold about you.

Correction

Ask us to correct inaccurate or incomplete information.

Erasure

Ask us to delete your personal information in certain circumstances.

Restriction

Ask us to restrict how we process your information in certain circumstances.

Objection

Object to certain types of processing, including certain processing based on legitimate interests and direct marketing.

Data portability

Request certain personal information in a structured, commonly used and machine-readable format where applicable.

Withdraw consent

Where we rely on consent, you can withdraw it at any time.

Withdrawing consent does not affect processing that took place before consent was withdrawn.

14. How to Exercise Your Rights

To exercise any of your rights, please contact us:

Email: [Insert Privacy Email]

Post:
VERIDIAN COMPETITIONS
15 Hoecroft Gardens

We may need to verify your identity before responding to certain requests.

We aim to respond to valid requests within the timeframe required by applicable data protection law.

15. Complaints

If you have concerns about how we have handled your personal information, please contact us first so that we can investigate and try to resolve the issue.

You also have the right to complain to the UK's data protection regulator:

Information Commissioner's Office (ICO)

Website: [Insert ICO Website Link]

The ICO regulates data protection and privacy matters in the United Kingdom.

16. Children's Privacy

Our competitions and services are intended for adults aged 18 and over.

We do not knowingly collect personal information from individuals under 18 for the purpose of allowing them to enter our competitions.

If we become aware that we have collected personal information from someone under 18 in circumstances where it should not have been collected, we will take appropriate steps to delete it.

17. Third-Party Websites

Our website may contain links to third-party websites, services or platforms.

We are not responsible for the privacy practices, security or content of third-party websites.

We recommend reviewing the privacy policy of any third-party service before providing personal information.

18. Automated Decision-Making and Profiling

We do not intend to make decisions about you based solely on automated processing that produce legal or similarly significant effects unless permitted by law and appropriate safeguards are in place.

If this changes, we will update this Privacy Policy and provide any information required by applicable law.

19. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to:

• Our services.
• Our website.
• Data protection law.
• How we process personal information.
• Our business practices.

The latest version will be published on our website with the updated "Last Updated" date.

20. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal information, please contact:

VERIDIAN COMPETITIONS

Email:
[email protected]

Address:
15 Hoecroft Gardens

Website:
https://www.veridiancompetitions.com

Last Updated: 09/08/2026